Jagdeo warns heads will roll for violating procurement rules

Last Updated on Tuesday, 24 September 2024, 20:21 by Writer

Vice President Bharrat Jagdeo on Tuesday warned permanent secretaries, regional executive officers and other accounting officers in the public service and public sector that they could be fired if they do not comply with Guyana’s procurement rules including flawed evaluation of bids.

“Jagdeo made it clear that any departure from these regulations would not be tolerated,” the Department of Public Information (DPI) said in a statement on the high-level meeting that was held at the Arthur Chung Conference Center, Liliendaal, Greater Georgetown.

He later told Demerara Waves Online News that stern action could include dismissal, after listing all the instances of past breaches in the meeting that brought together key figures, including permanent secretaries, regional executive officers, and senior officials from agencies such as the Guyana Police Force (GPF), Guyana Defence Force (GDF), Guyana Geology and Mines Commission (GGMC), Guyana Sugar Corporation (GUYSUCO), the Guyana Water Inc. (GWI), and the Guyana Power and Light (GPL) Inc.

“I made it clear that people can lose their jobs for transgression and for non-compliance,” he said.

Among the issues addressed at that meeting were sole sourcing, selective tendering, altering of bid documents, flawed evaluation reports and bidding for projects by employees at the same agency. “We don’t want this to happen any longer,” he said.

The DPI reported that Mr Jagdeo acknowledged the challenges agencies face in managing the country’s “unprecedented” Public Sector Investment Programme (PSIP). While commending public servants for successfully implementing the majority of projects, despite resource constraints, he expressed concern over issues in procurement practices.

The Vice President highlighted that 95 percent of public projects are completed successfully and in compliance with procurement rules. However, he criticized the parliamentary opposition for focusing disproportionately on the problematic five percent, making it appear as though failures are widespread. “We want a fair procurement system,” Jagdeo reiterated, emphasizing the need to address the five per cent of problematic contracts that fall short of required standards,” he was quoted as saying by DPI.

He pointed out that there have been some deviations from the Procurement Act and the Standard Bidding Document despite the time and effort spent developing these advanced legislative frameworks. Jagdeo stressed that all public officials must familiarize themselves with the Procurement Act and standard bidding documents, and fully comply with the rules.

On the rare occasion, should the need arise to depart from the standard bidding documents, it should only occur with prior approval from the National Procurement and Tender Administration Board (NPTAB). Moving forward, he said, officials would be evaluated on their adherence to these guidelines.

Mr Jagdeo also criticized instances of deliberate slowing down of project implementation by some agencies, which lead to a year-end rush and is then used to justify sole sourcing of contracts. He called for early planning and execution, ensuring that NPTAB grants sole sourcing approvals only under exceptional circumstances, which must be clearly detailed to Cabinet. The Vice President made it clear that this practice must be curtailed.

Additionally, Mr Jagdeo highlighted the potential manipulation of the three-quote system, warning that it must be used sparingly and within a controlled environment to preserve the integrity of the bids.

He also expressed concern about the increasing use of restrictive tendering by some ministries, often without valid justification. While restrictive tendering may be necessary for complex projects, Mr Jagdeo cautioned that it should not be used to favor specific contractors and called on NPTAB to closely scrutinize any requests for such tenders.

Referring to some reports of corruption, Mr Jagdeo condemned instances where bribes are being solicited to expedite payments for completed work, urging agency heads and accounting officers to remain vigilant moving forward. He emphasized that such practices ultimately damage the government’s reputation, as those paying bribes often blame the administration for these corrupt activities.

The Vice President pointed out too that there are a few cases where several members from one family may have companies registered with them, and they all bid for contracts. Acknowledging that this may be difficult to identify, he urged accounting officers to be wary of this and ensure vigilance.

Mr Jagdeo further noted that some contracts include unnecessary items, such as vehicles and computers, which inflate costs by tens of millions of dollars. He warned that such additions are not allowed and disclosed that where discovered these have been corrected. Moving forward, he urged accounting officers to ensure that contracts focus solely on essential project deliverables and not be used for the comfort of their own agencies.

In addition, Mr Jagdeo addressed the misuse of contingency sums set aside for projects, stressing that these resources are subject to approval and are not for the discretionary use of engineers, nor are contractors entitled to it. He revealed that several engineers have been fired for approving substandard projects that led to government payments for work not completed.

The Vice President condemned the inflation of bills and warned that this practice would not be tolerated. He also voiced concerns about conflicts of interest in some regional democratic councils (RDCs) and other government agencies, where officials have private companies and are bidding within the agencies where they work. He made it clear that those wishing to be contractors must leave their government positions, as this conflict of interest will be scrutinized closely.

According to him, agency heads must engage in better contract administration and stress the importance of penalties for late or shoddy work, including the imposition of liquidated damages. He made it clear that the government will hold agency heads responsible for these issues.